New General Data Protection Regulations

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Stay connected to the Lyonian Association and John Lyon School!

Here in the Lyonian Office, I would like to send you Old Lyonian Association (OLA) and John Lyon School news, information about events, and invitations to them (including reunions, OLA events, and School events).  John Lyon School would also like to send information about fundraising opportunities, from time to time.  Please see the further details below about how we use your personal information.

Because of changes in the law, we need your consent in order to maintain contact with you.

Please click here to send an email to the Lyonian Office to set your preferences for receiving information and invitations from the Lyonian Office and John Lyon School. (You can change the email once it is opened.)

To encourage you to email me, I am holding a raffle.  All replies received from OLs and friends of the School before 31 January 2018 will be entered into a raffle.  First prize is dinner for two at The Old Etonian (pictured in the snow, right, or similar venue nearer you), other prizes are John Lyon mugs, cufflinks and silk ties.

 

Further details About Consent and Your Data

The new General Data Protection Regulations (GDPR) coming into force in May 2018 mean that the Lyonian Association Office at John Lyon School and John Lyon School more generally need your consent in order to hold and process personal information about you.  We are asking for your consent now in preparation for GPDR. 

Information collected and stored

Below is a summary of the information we would like to hold about you.  For some of you we have this information but for many we do not have complete records:

  • your personal and contact details (name, date of birth, address, email, telephone numbers);
  • educational history (dates you were at John Lyon School and awards or offices you held);
  • details of your interactions with the School and Old Lyonian Association, including events you have been invited to, communications from you and to you, your relationships with other alumni (e.g. relatives), and any history of giving to the School (including volunteering and financial contributions);
  • your communication preferences, to help us send information in the most appropriate format;
  • details about your further education, career and interests (this helps us to identify the sorts of information or events you might be interested in receiving information about).

How we store information

John Lyon School stores the data described above in a database on a secure server.  Access to the database is restricted. 

How we use information

We use your personal information in order to communicate with you (including to send you information about OLA and School news and events).  We use your data in order to provide a high level of service when engaging you.  We may use your data to target our communications more effectively.  

Personal information will not be shared with third parties outside the School or with any other members of the Lyonian Association without your permission.  Personal information is held in accordance with the provisions of the Data Protection Act 1998.  We will review consent periodically to provide the opportunity for you to amend or update your choices.

Access to your data and complaints

At any time, you can request a copy of the information we hold about you, ask us to remove your personal information from our records, object to the processing of your information, and raise a concern or complaint about the way in which your information is being used.

If you withdraw your consent to us keeping and processing your data, we will keep a record of your preference.

If you are unhappy with something that I have done or have failed to do, please do let me know.  Write to me at the Lyonian Association Office, Le Beau House, 76 West Street, Harrow-on-the-Hill, HA1 3HB or Suzannah.chirnside@johnlyon.org or telephone 020 8515 9410